As part of its effort to support scholarship and learning, Archives and Special Collections lends items from its collections for temporary exhibition. Materials are loaned to institutions that meet the conditions stated in the Ball State University Libraries Exhibit Loan Agreement form and/or the institutions own outgoing loan agreement. Items are not loaned to individuals.
Loan requests will be evaluated on the basis of the following criteria:
Archives and Special Collections does not assess a loan fee or charge for staff time associated with lending materials. Because loans must be balanced with other priorities, we are able to consider requests only for a limited number of items.
An authorized representative of the prospective borrowing institution must submit a letter of request two to three months in advance of the anticipated shipping date. A facilities report should accompany the request letter.
The request letter should include the following information:
Send exhibition loan requests to Head of Archives User Engagement at firstname.lastname@example.org